Working with Us

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From choosing the right destination and event to operating a successful trip…
We’ll use our expertise to guide you through the planning process and work closely with you until your trip is complete.

This is what you can expect when working with us.

Contact and Discuss
Contact us as soon as you know that you are interested in a group trip.  The larger your group, the more critical the lead time.  We will first discuss your goals, the school calendar, the budget, length of trip, educational value of the trip, projected number of participants, funding, number of chaperones/staff and destinations or experiences that are of interest.
 Research and Plan
From our initial discussion we will use our resources to search for options that best fit your organization’s needs. We will then begin a collaborative effort with you and your organization to customize a trip that is uniquely yours and which fits your budget, dates, and goals.
 Propose and Agree
When the destination, dates, activities, itinerary and price has been established, we will present a proposal which outlines all details including payment schedules, important dates for rooming lists, airline manifests, insurance information, etc. for your review.
Contract & Online Trip Management
When you are satisfied with all the details of the trip, we will provide a contract which will outline the responsibilities of both Masterpiece Tours and your group.  We will then upload the details of your trip onto our Online Trip Management website and provide you with password access.  You will be able to access trip information 24/7 from school, home or mobile device.  Itinerary, prices, payment amounts and deadlines, airline information, insurance information and rooming list and manifest forms are available, along with a copy of your trip contract.
Trip Operation
When it’s time for your trip, we will oversee all details and, if we are escorting your trip, be on site from beginning to end to assure that everything goes as planned.

“If you know what you want, we can make it a reality.  If you don’t know what you want, we can help you decide.” -Andy Davidson

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